Outlook with Zimbra Outlook Connector

For users with Microsoft Outlook

Backing up your mail is easy - simply export / archive the PST and store a copy somewhere or define an auto archive rule. Make sure all folders are selected.

For Mac Users using Apple Mail

You can define a “Smart MailBox” and set the interval to be anything you like, a week, a month or in this case a year and then archive this. With that said, Apple’s implementation of Smart MailBoxes is actually pretty poor. Despite offering you an option to search "Sent", nothing shows up on such a filter condition. Apple’s mail.app does have an option to include sent items, but we’ve rarely seen it working in practice. With Apple mail you need to explicitly select the folder to search or archive. So this means to you need to run the search twice, one for inbox and all sub folders and a second time for the sent folder and any peer folders that exist. There is no “Select folders" option.

Although the process above is a bit cumbersome, I do love spotlights ability to index messages. So after creating a smart mailbox, I then archive the smart mailbox. This process in Mail.app does not delete the messages during the archive process which is a good thing. Test the archive first! I always load the archive back into mail.app to ensure that it works. Be sure to import the messages as Apple Mail. Once you have confirmed that archive is good, you can choose to delete all the messages in the smart mailbox. These messages will then be deleted from your primary online account.

For Zimbra Users: Online and Offline with Zimbra Desktop (Mac/Windows/Linux)

Within Zimbra you have a lot more granular control over searches and can export multiple folders and types of data - like your contacts, calendars and tasks in addition to mail. A Zimbra advantage is that you can do a search of both your Inbox and Sent or any other folders. And their search filters filters just rock:

Unfortunately Zimbra does not allow you to export a file on a filter condition in the way Apple mail does. However with Zimbra Desktop you can select the filter and Shift+Click the check box on the results to drag the results of this filter down to your local folders.

You can export a TGZ (unix archive) of your data for import back into Zimbra. This can be done from the webclient or through Zimbra Desktop directly. In either case - we strongly recommend you store a copy of Zimbra Desktop application with your archive. Because Zimbra stores messages in eml format, they can be easily imported into any email client. Once you have a clean inbox, be sure to review our earlier blog post on InBox Zero to keep it that way!


If it is not enabled for your profile, simply send us an email or give us a call and we'll ensure you have access to this wonderful timesaver.

Use with Zimbra Desktop!

You can even install the zimlet on Zimbra Desktop. It requires version 2.0.1 or higher. To install simply download for the Zimbra gallery and then from Zimbra Desktop preferences, navigate to Zimlets and upload the Zimlet. To our Apple Mac clients - please ensure the zimlet is downloaded as a zip file, eg: "zimbra_inboxzero.zip" and not as a folder. (This will often happen to Safari users with the "Open safe files after downloading" option in Safari. If this happens, do not zip the file up again on Mac as the compress utility will inject specific Mac meta data into the file. Instead please disable the safe open option in Safari preferences or use an alternate browser to download the file.

We'll follow up with another blog post and wiki article on backup practices for the end of the year to get you started on the right foot

Update

The Shift-Click feature of Zimbra to select all appears to only handle 100 messages at the moment and a bug fix has been logged. If you are looking to archive all messages please follow these tips. ]]> 2010-12-17T14:19:43+00:00 http://vorari.com/latest_news/vat_increasing_to_20_in_2011 http://vorari.com/latest_news/vat_increasing_to_20_in_2011#When:22:19:18Z VAT in the UK is going up to 20% effective January 4th, 2011. VORARi has put together some new pricing and packages on our hosted Zimbra platform with some significant discounts for annual and multi-year deals which we encourage you to review. For any orders received before 4th January we will we able to honour the old 17.5% rate.

Most cloud based anti-spam and anti-virus providers require you to manually recreate your organisational hierarchy on their servers. Not only is this time consuming and a source of frustration for users - it is also potentially very expensive. Cloud-Based AS/AV systems do not have an easy way to know what email addresses flow through their systems are genuinely unique mail accounts, or distribution groups or aliases or even resources. As such you get charged for these.

With MailProtector and VORARI's system you only get charged for the actual accounts you have.

SyncIQ™ is a cloud based AD/LDAP Sync tool that automatically synchronises your accounts against a cloud based AS/AV service. The benefits for cloud based AS/AV have been known for some time - but the one difficulty has been grappling with the complexities of maintaining two different lists of addresses - those that exist on your server and those that exist with a cloud AS/AV provider. The new sync tool works with our shared platform, with on premise Zimbra Servers and is an available integration option for our onsite deployments.

VORARI is a master distributor for MailProtector in the UK. Part of that relationship affords us the ability to work very closely with them to launch advanced features that tightly integrate with our services on offer. With VORARI and MailProtector - you can make effective use of aliases within your organisation - for internal distribution lists, email address variations (short name, official first.last conventions), and for employers HR alias mapping - mapping aliases of past staff without penalty. For information please call or email sales.

Enhancements for 6.0.8

• Outlook’s “Propose New Time” functionality works in ZCO. When using Outlook 2007 or 2010, the Propose New Time feature is enabled, and when a reply to a Calendar invite proposes a new time, the proposed new time is sent to the originator and the requested time displays in the message header. (Bug 6523. 49387, UI change 48771).
• Additional mobile devices are now supported by ZCS. See the Zimbra wiki article, Mobile Device Setup, http://wiki.zimbra.com/wiki/ Mobile_Device_Setup.

Enhancements for 6.0.7

• ZCO. New email addresses can be added to the Address Book Contacts list when a message is sent from ZCO. For this to work, the Address Book preference Add new contacts to “Emailed Contacts” must be enabled on the Zimbra Web Client. (Bug 10770) Note: This fix no longer works because of Bug 47890 in 6.0.8.
ZCO end user documentation is now available from Outlook. Click the link called “Click here for ZCO documentation.” (Bug 11990)
• When creating an appointment in Calendar, the begin and end times are now selected from a drop-down menu. (Bug 20344)
• Drag and Drop files to compose tab for email messages is supported in versions of Firefox 3.6 or later, Chrome, and Safari 4 browsers, without the need for extensions/addons. When using Firefox 3.6 + browser, you can drag and drop files to your Briefcase folders, as well. If you are using Firefox 3.5 or earlier, you need the plug-in available from the Zimbra Gallery, http://gallery.zimbra.com/type/extra/zimbra-drag-and-drop-firefox-xpi Known issues: DND does not work with Internet Explorer. DND does not work when composing in a new window. (Bug 27153)
• The drag and drop Zimlet is now enabled as a core zimlet. (Bug 46325)
• The Radio field in the Outlook Contacts list now syncs with ZWC address book. The Radio field is added as a new field in the Other section of the contacts form.(Bug 27905)
• Calendaring and scheduling .ics files received with an email message can now be added to one of your Calendars directly from the mail message. An Add to Calendar link displays when this type of file is received. (Bug 27959)
• When uploading a file that is too large, an error displays, “Unable to upload attachment. Attachment size is too big.” This error displays in Firefox 3.6+, Safari 4+, and Chrome 5.x. (Bug 36776)
• Additional data outputs for CLI zmdiaglog. For Linux: ps auxww and netstat -anp. For Max OSx: psauxww and netstat-an. (Bug 42747)
• “Show Original” is available for Tasks and Calendar items. (Bug 44185)
• New user preference, Don’t show contact group if one of its members matches can be enabled. When autocomplete is used to enter user addresses, the contact groups that the user might be part of do not display in the auto-complete list. (Bug 44509)
• A new COS attribute, zimbraPrefCalendarApptAllowAtendeeEdit, can be set to FALSE to disable the ability for attendee to edit an appointment sent to them. The default is TRUE. Attendees can edit appointments in their Calendars. Now, when an attendee tries to edit an appointment, a warning displays reminding the attendee that the edits are only made to their appointments. If the organizer makes changes to the appointment, these changes overwrite the attendee’s edits. (Bug 44885)
• Migration Wizard for Exchange enhancements: One step migration. The migration tool now provides an option to browse for a migration XML file and then migrate as per the options in the selected XML file. (Bug 45307)
• When running the migration wizard, a zimbra migration account and the MAPI profile are automatically created in AD. Once the migration is completed, the account and profile are deleted. (Bug 45012)
• A new shortcut key, Shift ! (exclamation), display appointments that are overdue or will start in 1 hour or less from the current time. (Bug 45208)
• ZCO. Folders can now be shared with internal users when using the External GAL with ZCO. (Bug 45381)
• ZCO. Outlook 2010 32 bit only is supported. (Bug 41037)
• The maximum attachment size allowed is now displayed in the Attach dialog and Upload dialog. (Bug 45520)
• New IMAP attribute to set the maximum allowed size of an IMAP request. Attribute name is zimbraImapMaxRequestSize. Previously this was a localconfig property. The default is 10240. (Bug 45891)
• Users can now search for messages in their Sent folder by recipient name. In the Sent folder, select the recipient name and then click on the To column header. A Select an Address dialog opens. Select the name and click OK. (Bug 46794)
• A global config attribute, zimbraAuthTokenValidityValueEnabled has been added. The default is TRUE. If this attribute is set to FALSE, auth token validity checking is disabled. (Bug 46966)

Some notable enhancements in 6.0.6 are:

Zimbra Web Client. When inviting people to a meeting, the originator can specify whether the invitee’s attendance is required or optional. This is set in the New Appointment Schedule tab. (Bug 10192)

(Beta in 6.0.6) The ZCS administration console can now be used from Apple Safari and Google Chrome browsers. (Bug 10573)

Zimbra Web Client. Users can now add .ics attachments to their calendar directly from the email message. An Add to Calendar link displays in the message header when an .ics file is received. (Bug 27959, 17768)

ZWC Calendar. It is now possible to set up Calendar Invite filter rules that filter either invites or replies. (Bug 42856).

CardDAV support for Apple Address Book in Mac OS X 10.6.3. To setup go to the Apple Address Book Preferences folder, Account tab and select the option for CardDAV. Enter your server address. (http or https://: (Bug 22008)

Zimbra to Join VMware: 2010 Will Accelerate Growth

http://www.zimbrablog.com/blog/archives/2010/01/zimbra-to-join-vmware.html

We are very encouraged by this news. VMWare and Zimbra are a smart fit. VMWare has assured Zimbra’s community, customers and partners that they are 100% committed to Zimbra’s mission.

Yahoo! was a great partner to Zimbra in that they didn’t get too involved, but provided the necessary financial backing to allow Zimbra to grow, and grow it has: In just five years, Zimbra has grown to become one of the largest email and collaboration providers in the world with Microsoft and IBM, totalling more than 55 million paid mailboxes at over 150 thousand organisations worldwide – that’s upwards of 80% year-over-year growth.

Given that Yahoo! eventually decided to divest itself of noncore businesses, the decision to sell Zimbra was expected and VMware is a brilliant choice. Yahoo!’s consumer mail continues to benefit from Zimbra technologies while Zimbra benefits from the strength and enhanced integration into VMWare’s vSphere cloud. Zimbra products were designed from the ground up with virtualisation and the cloud in mind, with a modular architecture and APIs to allow distributed access to data and storage. Email and collaboration services have always been ubiquitous to organisations, but now the barriers to transitioning them to efficient virtualised environments are coming down.

Over the last few years VORARI have done a number of on premise Vmware Zimbra deployments for our customers, providing expert management and monitoring of these systems and we look forward to higher levels of integration between the two platforms going forward. Many of our customers have also asked for managed VMware deployments within 3rd party data-centres - and is this part of VMWare’s strategy of enabling hosting providers.

With this acquisition VMWare is embracing a broader platform strategy, to the degree to that VMware wants to own an entire stack - known colloquially as the SPI stack - short for SaaS (Software as a Service), PaaS (Platform as a Service) and IaaS (Infrastructure as a Service)

As a managed services provider - VORARI leverages cloud data centres both public and private and employs cloud tools and technologies to streamline operations, development, workflow systems and ultimately our customers peace of mind.

We focus on collaborative email and core IT services like directory services, identity management and file management and provide sophisticated on-boarding tools to help get our customers data into the cloud.

While these technology areas are common to companies both large and small, they are no longer strategic in a day to day operational capacity in that they are consuming increasing amounts of IT time and money. Further more - IT departments efforts today need to be directed at integration, workflow and automation. VORARI takes away our customers immediate pain of day to day management and works with them to define and create value added web service integrations.

We look forward to seeing new bundled service capabilities between Zimbra and VMWare.

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Zimbra Sync Services for OS-X:

The Zimbra plugin for OS-X Sync services as you might expect is 32 bit.  So in the new Snow Leopard system preferences pane, when you try to access it you will be presented with a friendly dialog asking you to reload in 32 bit:

Other than that the plugin seems to work fine.

Zimbra Desktop (Mac)

This one was interesting.  We have only had the chance to confirm this on a single mac - but after the upgrade Zimbra Desktop wouldn’t load, yielding a non-descript javascript error.  We ended up reinstalling it and worked fine.

*Update* Zimbra 1.0.3 has been released which resolves this issues.